The booking system that works as hard as you do.
Built for private hire operators who run pre-booked airport transfers. One app. Every booking, driver, invoice and customer communication — sorted.
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Made for operators like you
Runs one vehicle or a whole fleet. Designed for pre-booked private hire — not dispatch. There's nothing else like it.
Always know when they land
Live flight tracking built in. See exact arrival times at any UK airport — so you're there when your customer walks out.
Your customers are always in the loop
Automated booking confirmations and updates sent straight to your customers. No copying numbers. No manual messages. Done.
Everything you need. Nothing you don't.
AeroDiary gives you the tools to run your transfer business the way you want to run it — from taking the first booking to sending the final invoice. Simple, phone-based, and built for the way private hire operators actually work.
Take a booking in three minutes.
Phone rings, you take the details, it's in the system. Timestamped, allocated, confirmation sent. Every booking handled from one place — no double-handling, no missed details.
Learn MoreKnow exactly when every flight lands.
Live FlightRadar24 data, built into the app. See arrivals at any UK airport in real time — so you can manage your drivers and be there the moment your customer needs you.
Learn MoreYour customers always know what's happening.
Automated texts go out at the right moment — booking confirmed, driver on the way, job done. No copying numbers. No manual messages. Your customers feel looked after without you lifting a finger.
Learn MoreA professional front for your business.
Get a branded enquiry page without needing a full website. Customers fill in their details, it comes straight through to your app, and one click turns it into a confirmed booking.
Real bookings. Real operators. Real businesses built on AeroDiary.
Running it all yourself?
AeroDiary isn't just for operators managing a fleet of drivers. Some of our busiest users run the
whole operation on their own.
The diary works fine for keeping track of jobs. That's not the problem.
It's everything around it — the confirmation you send every customer after they book, checking
the flight before you head to the airport, managing your regulars so you can rebook them easily,
handling overflow when two jobs land in the same slot. When you're doing all of that yourself,
the hours add up.
AeroDiary handles all of it automatically. Solo operators typically save around ten hours a
month.
All you have to do is drive.
Overflow Cover
Pass jobs to another driver cleanly through the app.
Customer Database
All your regulars in one place, rebook in seconds.
Set up in one hour
We do everything, you just need to take the first booking.
Pricing that moves with your business
You pay per booking. The more you work, the more it works for you. No flat fees eating into quiet months.
- All SMS Included
- No Hidden Charges
- Minimum £20 per vehicle per month
- Billed monthly in arrears
Pass it on or absorb it — it works either way.
At 60p per booking, most operators add a small booking fee to their fare. Your customers pay for the system — and you get everything it does for nothing. Or absorb it yourself. Either way, you always know exactly what you owe at the end of the month.
Is it a dispatch system?
No — and that's the point. Most booking software is built for dispatch fleets that allocate jobs automatically in real time. AeroDiary is built for pre-booked private hire, where you know your jobs in advance and you want to stay in control of who does what. You do the allocating. AeroDiary handles everything else.
What does AeroDiary do?
It takes the admin off your hands. Take a booking, allocate it to a driver, send the customer a confirmation, track their flight, manage your accounts and invoice your corporate clients — all from one app. It's built specifically for private hire operators running airport transfers. There's nothing else like it.
Do I get free updates?
Yes — everything is included. Every improvement, every new feature, every fix. And because AeroDiary is built on real feedback from the operators using it every day, the updates actually matter to your business.
Will it work with my size of business?
Yes. It works for a one-man band and for a fleet of 15 cars — and everything in between. One of our operators manages 70 bookings a day across 15 drivers using AeroDiary. Another uses it to run a tight, well-organised solo operation. You start where you are and it grows with you.
Ready to hand the admin over?
Let AeroDiary handle the bookings, the messages, the invoices and the compliance — while you focus on the driving. Get set up with a call. We'll do the rest.
Get in touch See how it worksDon't take our word for it
Here's what operators who use AeroDiary every day have to say:
"I wouldn't be where I am without it. We've graduated from kitchen table cabs — I have an office now, 15 drivers, and a business that's grown 65% over the last three years. AeroDiary made that possible. We'd even let someone come and see it running."
"Excellent service and hosting - Chris has been amazing at tweaking our site to suit all our particular needs and requests, he always goes above and beyond what we ask to provide us with the perfect product."
Ready to get started?
Get in touch or create an account.